Say What You Mean—Without Being Mean: Sarita Maybin on Tough Truths with Tact
Communication expert Sarita Maybin shows women in leadership how to deliver tough truths with tact—without damaging trust. We unpack her simple AIR framework (Awareness, Impact, Request), share credibility-saving phrasing, and quick rules for high-tech communication. ). If you’ve ever thought, “I don’t want to sound harsh,” or “I’m tired of being walked on,” this one’s for you. This episode is packed with tips growing your leadership confidence, navigating conflict, or building executive presence, this episode is your new playbook.
You’ll learn:
AIR: a 3-step script for hard conversations
“We/ I” language swaps that sound firm—never harsh
The top 10 positive communication phrases (with starters like “Would you be open to…?”)
Listening under pressure: “How do you mean?” and other curiosity prompts
Email kindness checks (please/thank you), when to move tough topics off email, and how to follow up in writing
Hard conversations don’t go away just because we avoid them—they get louder. In this episode of Loud & Lifted, communications pro and bestselling author Sarita Maybin shows women in leadership how to say what you mean, mean what you say…without being mean. From tiny wording tweaks to body-language fixes, she gives you practical, repeatable scripts you can use today with your team, your boss, and yes—your family.
What we cover:
- How Sarita went from university administration to a career teaching “tough truths with tact”
- Why avoiding conflict builds resentment (and what to do when you’re “drinking the poison”)
- The AIR framework for hard conversations:
- A – Awareness: “I don’t know if you realize, but here’s what I’m seeing…”
- I – Impact: “When this happens, here’s the result…”
- R – Request: Clear, specific next steps instead of assumptions
- Using we and I language instead of blamey you language
- “I need you here on time” vs. “You’re always late”
- When “you” is great (“You’re awesome”) and when it backfires
- How qualifiers quietly undercut your authority
- “This might be a dumb idea…”
- “I don’t mean to offend you, but…”
- Ending strong statements with “…okay?” and “…you think?”
- Nonverbal land mines:
- Finger-wagging and pointing
- Crossed arms, leaning away, eye rolls and sighs
- How to call it out with “I noticed / I’m wondering…”
- What changes (and what doesn’t) when the hard conversation is with your boss
- “Would you be open to…” and “Would you consider…” as power phrases
- How to “pull rank when you have no rank”
- Listening under pressure: getting curious instead of defensive
- “How do you mean?”
- “Tell me more / Can you give an example?”
- Asking for more negative feedback (and why that actually helps)
- High-tech communication do’s and don’ts
- When NOT to use email for difficult topics
- The “kindness check” for email (please/thank you + tone)
- Why tough talks belong on phone/Zoom—with email as the follow-up summary
- Using Sarita’s tools at home: teens, “whatever,” and stopping snarky shutdowns
Helpful links
-
🎙️ Sarita Maybin’s website & resources – Speaking, training, and communication tools:
[Sarita Maybin – Official Site](https://www.saritamaybin.com) -
📚 Sarita’s books on communication – Available in paperback, Kindle, and audio, narrated by Sarita:
Search “Sarita Maybin” on Amazon or your favorite audiobook platform. -
✉️ Monthly “What Do You Say?” Communiqué – Sign up for Sarita’s once-a-month communication tip from her homepage.
-
🌐 Loud & Lifted – Women in Leadership Platform – More episodes, show notes, and resources for women supporting women in leadership:
[Loud & Lifted Podcast](https://www.loudandliftedpodcast.com)
WEBVTT
00:00:00.000 --> 00:00:02.359
Welcome to Loud and Lifted, the women in leadership
00:00:02.359 --> 00:00:04.559
show where we trade fluff for practical tools.
00:00:05.120 --> 00:00:07.400
I'm your host, Betsy Hamm. Today, we're talking
00:00:07.400 --> 00:00:10.939
about saying the hard things nicely. My guest,
00:00:11.500 --> 00:00:13.519
communications expert and bestselling author,
00:00:13.699 --> 00:00:16.559
Sarita Mabin, built a career helping people say
00:00:16.559 --> 00:00:19.579
what you mean, mean what you say, without being
00:00:19.579 --> 00:00:22.109
mean. In this conversation, Sarita breaks down
00:00:22.109 --> 00:00:25.370
her AIR framework, awareness, impact, request,
00:00:25.769 --> 00:00:28.250
shareable phrases that lower defenses, and the
00:00:28.250 --> 00:00:30.870
tiny wording swaps that protect your credibility.
00:00:31.429 --> 00:00:33.890
We'll hit listing under fire, body language triggers,
00:00:34.149 --> 00:00:37.149
yes, the finger wag, and if you've ever thought,
00:00:37.210 --> 00:00:39.670
I don't want to sound harsh, or I'm tired of
00:00:39.670 --> 00:00:42.549
being walked on, then this episode is for you.
00:00:42.829 --> 00:00:54.340
Let's get lifted. Sarita Mabin, welcome to Loud
00:00:54.340 --> 00:00:56.700
and Lifted. Thank you so much for being here.
00:00:57.119 --> 00:00:59.700
This is great. Thank you for having me. Absolutely.
00:00:59.979 --> 00:01:03.219
So I had the pleasure a few weeks ago to hear
00:01:03.219 --> 00:01:05.620
you speak at a conference here in Pennsylvania,
00:01:06.140 --> 00:01:08.819
and you were about maybe three minutes, maybe
00:01:08.819 --> 00:01:11.739
five will go into your presentation. I was like,
00:01:11.739 --> 00:01:14.769
wow. I need to have this woman on loud and lifted.
00:01:15.269 --> 00:01:18.069
You have this great platform where you're talking
00:01:18.069 --> 00:01:20.290
about communication, which is something we always
00:01:20.290 --> 00:01:22.409
need to be intentional about, but you have a
00:01:22.409 --> 00:01:24.629
different take. And you have written two books
00:01:24.629 --> 00:01:28.129
about this, about being nice. So how did you
00:01:28.129 --> 00:01:30.109
even come to this becoming your platform? And
00:01:30.109 --> 00:01:31.849
how did you decide you can still what you need
00:01:31.849 --> 00:01:35.430
to say, but say it in a nice way? Well, you know,
00:01:35.430 --> 00:01:38.230
you probably know from my bio that in my other
00:01:38.230 --> 00:01:40.390
life, I worked in university administration.
00:01:40.959 --> 00:01:44.340
And I worked at four different large state universities
00:01:44.340 --> 00:01:47.299
in that other career. And one of the things I
00:01:47.299 --> 00:01:49.980
noticed is that miscommunication was rampant.
00:01:50.159 --> 00:01:53.620
It just seemed that people weren't addressing
00:01:53.620 --> 00:01:56.739
things or if it was uncomfortable, you know,
00:01:56.739 --> 00:01:59.739
they would just ghost you and nothing would get
00:01:59.739 --> 00:02:01.760
done because they didn't want to have the difficult
00:02:01.760 --> 00:02:04.980
conversation. And so I started realizing that
00:02:04.980 --> 00:02:06.760
sometimes we just have to suck it up and say,
00:02:06.859 --> 00:02:09.080
hey, you know what, let's let's just talk and
00:02:09.080 --> 00:02:11.590
get this straightened out. So It was kind of
00:02:11.590 --> 00:02:13.590
always haunting me during that. And then, so
00:02:13.590 --> 00:02:16.289
when I started as a speaker, I realized it was
00:02:16.289 --> 00:02:19.389
not just in the state university arena. It was
00:02:19.389 --> 00:02:23.729
everywhere, even at home, that we're not saying
00:02:23.729 --> 00:02:26.530
what we need to say. And so my mantra on life
00:02:26.530 --> 00:02:28.870
or my motto, I guess, became say what you mean,
00:02:29.069 --> 00:02:32.469
mean what you say, don't say it mean. I know
00:02:32.469 --> 00:02:34.990
that's not grammatically correct, but that's
00:02:34.990 --> 00:02:37.509
kind of my mantra. We can still say what we need
00:02:37.509 --> 00:02:40.139
to say, but don't have to be ugly about it. Absolutely.
00:02:40.259 --> 00:02:41.719
And you know what? You're right. No matter what
00:02:41.719 --> 00:02:43.560
your role is, no matter what your age is, we
00:02:43.560 --> 00:02:45.879
all deal with this. We all have those tough conversations
00:02:45.879 --> 00:02:48.120
that we don't want to have, or maybe you have
00:02:48.120 --> 00:02:50.680
to be confrontational. And we just sometimes
00:02:50.680 --> 00:02:53.159
struggle with going about that. And I think especially
00:02:53.159 --> 00:02:55.039
as women, sometimes if you don't have the right
00:02:55.039 --> 00:02:57.120
approach, you might be called some certain names.
00:02:57.360 --> 00:02:59.800
So let's talk about that framework with really
00:02:59.800 --> 00:03:01.939
when it comes down to those tough truths with
00:03:01.939 --> 00:03:04.919
tact. How do you approach a conversation? What's
00:03:04.919 --> 00:03:07.360
that go -to structure for a hard conversation
00:03:07.360 --> 00:03:09.689
while you still feel like you're being Well,
00:03:09.849 --> 00:03:12.169
you know, I always say that the number one thing
00:03:12.169 --> 00:03:14.930
is to keep in mind that they may not, the person
00:03:14.930 --> 00:03:17.349
may not know there's an issue. I always say give
00:03:17.349 --> 00:03:20.009
them the benefit of the doubt. And it's interesting
00:03:20.009 --> 00:03:22.289
to me because I remember one time a woman came
00:03:22.289 --> 00:03:24.210
to me in one of my keynotes, after my keynote,
00:03:24.409 --> 00:03:26.650
she says, Sarita, I think my coworker is laying
00:03:26.650 --> 00:03:29.659
awake at night plotting my demise. Those were
00:03:29.659 --> 00:03:31.599
her actual words, which were shocking. And I
00:03:31.599 --> 00:03:34.699
said, no, I suspect you're laying awake at night.
00:03:34.919 --> 00:03:37.620
She's probably sleeping soundly. But after we
00:03:37.620 --> 00:03:40.460
talked a bit, she was like, yeah, I guess the
00:03:40.460 --> 00:03:41.939
woman really doesn't even know there's an issue.
00:03:42.400 --> 00:03:45.879
So. My framework starts with awareness. I have
00:03:45.879 --> 00:03:48.900
an acronym AIR, A -I -R, and the A stands for
00:03:48.900 --> 00:03:51.080
awareness. Are they even aware of the fact that
00:03:51.080 --> 00:03:53.539
there's a problem? And sometimes we have to say,
00:03:54.039 --> 00:03:55.719
hey, I don't know if you realize, but here's
00:03:55.719 --> 00:03:58.139
what I'm seeing. And we might have to start there.
00:03:58.180 --> 00:04:00.860
And then the I is impact. When you do this, here's
00:04:00.860 --> 00:04:03.280
what I'm seeing the result of that is. And then
00:04:03.280 --> 00:04:05.240
the R is, of course, requesting something different.
00:04:05.639 --> 00:04:07.580
We can't always assume that people know what
00:04:07.580 --> 00:04:09.500
to do. We always say, well, surely they must
00:04:09.500 --> 00:04:13.430
know. but no, maybe they don't know. So A for
00:04:13.430 --> 00:04:16.110
awareness, I for impact, and P in our rhythm
00:04:16.110 --> 00:04:18.870
for requests, air. I love that. That's so simple
00:04:18.870 --> 00:04:20.470
and so easy in your survey. I've certainly been
00:04:20.470 --> 00:04:22.569
in that situation where you're feeling really
00:04:22.569 --> 00:04:24.250
bothered by the way someone's talking to you
00:04:24.250 --> 00:04:26.949
or maybe they're not talking to you and they
00:04:26.949 --> 00:04:28.829
might not realize it. It's not always malicious.
00:04:29.089 --> 00:04:31.050
We're all doing a million things and we're, you
00:04:31.050 --> 00:04:34.089
know, having lots of conversations. So I just
00:04:34.089 --> 00:04:37.019
being aware. This is great. And it sounds so
00:04:37.019 --> 00:04:39.180
simple, right? Yeah. Giving people the benefit
00:04:39.180 --> 00:04:41.000
of the doubt, I think is really a good place
00:04:41.000 --> 00:04:43.379
to start, as soon as they don't have negative
00:04:43.379 --> 00:04:46.500
intentions. Sure. So if you do that and you start
00:04:46.500 --> 00:04:48.680
to create this dialogue with somebody, like,
00:04:48.740 --> 00:04:50.899
where do people tend to go wrong? Like, is it
00:04:50.899 --> 00:04:53.319
the tone? Is it the timing? Is it the wording?
00:04:53.459 --> 00:04:55.800
Where do we trip up? Sometimes we trip up by
00:04:55.800 --> 00:04:58.819
immediately blaming the other person. And I feel
00:04:58.819 --> 00:05:00.600
like sometimes that comes out, you know, in our
00:05:00.600 --> 00:05:02.379
language. You know, we say, well, you never.
00:05:03.449 --> 00:05:07.110
And are you always, are you better? And I always
00:05:07.110 --> 00:05:09.110
say that's like the finger wagging conversation
00:05:09.110 --> 00:05:12.769
or the finger wagging approach. And I hate to
00:05:12.769 --> 00:05:14.750
say this, we do that sometimes more at home than
00:05:14.750 --> 00:05:19.050
we do at work. And I remember years ago, someone
00:05:19.050 --> 00:05:21.490
said to me that home is where we go when we're
00:05:21.490 --> 00:05:26.329
tired of being nice. And you try all these perfect
00:05:26.329 --> 00:05:28.370
phrases at work and in our businesses, and then
00:05:28.370 --> 00:05:30.649
we go home, I'm like, you've been jerked. And
00:05:30.649 --> 00:05:33.750
then you go into the ugly, ugly finger wag mode.
00:05:34.250 --> 00:05:36.269
Oh, that's so true. I definitely might be guilty
00:05:36.269 --> 00:05:38.449
of that with my husband and my children. We're
00:05:38.449 --> 00:05:40.230
not going to like admit that to them. So hopefully
00:05:40.230 --> 00:05:41.810
I don't hear this, but that's true. You just
00:05:41.810 --> 00:05:43.769
almost run out of patience by the time you get
00:05:43.769 --> 00:05:45.629
home and you kind of let your guard down and
00:05:45.629 --> 00:05:47.410
don't always have that right tone or approach
00:05:47.410 --> 00:05:49.490
and definitely don't seek to understand that
00:05:49.490 --> 00:05:52.589
that might be an issue. Exactly. I'm telling
00:05:52.589 --> 00:05:55.230
all my own issues. So I think we all have the
00:05:55.230 --> 00:05:58.540
same issues. Right. Absolutely. Is there a time
00:05:58.540 --> 00:06:01.199
in these situations where you decide to address
00:06:01.199 --> 00:06:03.560
it or just let it go? Or do you feel like you
00:06:03.560 --> 00:06:06.740
always address it? I remember someone someone
00:06:06.740 --> 00:06:09.660
told me years ago that the definition of resentment
00:06:09.660 --> 00:06:12.259
is like taking poison and waiting for the other
00:06:12.259 --> 00:06:16.100
person to die. And so so we're basically over
00:06:16.100 --> 00:06:18.600
here going, I can't believe they're doing this.
00:06:18.899 --> 00:06:21.779
You know, we're like dying over here. And really.
00:06:22.110 --> 00:06:24.529
It's almost like I would say the clue is like
00:06:24.529 --> 00:06:26.269
when you have to interact with that person or
00:06:26.269 --> 00:06:28.589
run across that person and you feel yourself
00:06:28.589 --> 00:06:30.790
tensing up and just bracing yourself like, oh,
00:06:30.829 --> 00:06:32.930
goodness, I have to talk to them. So in other
00:06:32.930 --> 00:06:35.089
words, you're taking that poison, the proverbial
00:06:35.089 --> 00:06:38.310
poison, and it's starting to affect your attitude.
00:06:38.730 --> 00:06:41.910
You're starting to feel some angst, feel some
00:06:41.910 --> 00:06:44.089
kind of way about that person. For me, that's
00:06:44.089 --> 00:06:46.050
always a clue that maybe I need to just have
00:06:46.050 --> 00:06:48.750
a conversation because every time I see them,
00:06:48.829 --> 00:06:51.389
I'm just like. Sure. And if you, I guess that's
00:06:51.389 --> 00:06:52.970
a great point, because if you literally can't
00:06:52.970 --> 00:06:54.850
let it go, right, we have those times where we're
00:06:54.850 --> 00:06:56.629
really stewing on something we can't move on.
00:06:56.850 --> 00:06:58.110
Well, that definitely needs to be addressed.
00:06:58.129 --> 00:07:00.470
You can't let that continue to poison you. I
00:07:00.470 --> 00:07:04.069
love that. Yes, yes, exactly. So I love the air.
00:07:04.129 --> 00:07:06.290
That was a great concept. So when you're starting
00:07:06.290 --> 00:07:09.509
those conversations, is there any like good conversation
00:07:09.509 --> 00:07:11.689
starters as a way to address that, that you feel
00:07:11.689 --> 00:07:13.970
like you're not attacking somebody? You know,
00:07:13.970 --> 00:07:15.750
I think again, it comes down to the wording.
00:07:16.209 --> 00:07:19.750
I always feel like the we wording, you know,
00:07:19.529 --> 00:07:22.889
and set the we together wording as opposed to
00:07:22.889 --> 00:07:26.110
the you again, finger wagging wording. And so
00:07:26.110 --> 00:07:28.389
sometimes I find myself saying, you know, let's
00:07:28.389 --> 00:07:31.069
talk because I'd like to figure out how we can
00:07:31.069 --> 00:07:33.670
move forward. We seem to be at a stalemate or
00:07:33.670 --> 00:07:36.550
something like that. So I use the let's or my
00:07:36.550 --> 00:07:40.689
favorite one is how can we resolve this? And
00:07:40.689 --> 00:07:43.610
some of these, as you saw in my presentation,
00:07:43.670 --> 00:07:46.529
I do my top 10 positive communication phrases.
00:07:46.970 --> 00:07:50.709
And I love talking about the questions. Would
00:07:50.709 --> 00:07:53.529
you be willing to hear some feedback? That's
00:07:53.529 --> 00:07:55.870
one of my phrases. Or how can we resolve this
00:07:55.870 --> 00:07:58.790
is another phrasing. So sometimes starting out
00:07:58.790 --> 00:08:02.430
with, would you consider some feedback? Or let's
00:08:02.430 --> 00:08:05.290
talk about this. Would you be willing to have
00:08:05.290 --> 00:08:08.069
a conversation? Would you consider some new ideas?
00:08:08.470 --> 00:08:11.670
So I love the phrasing because it keeps us from
00:08:11.670 --> 00:08:14.329
being in that pushing mode. It's more like a.
00:08:14.939 --> 00:08:16.720
Yeah, I love that, that it's collaborative and
00:08:16.720 --> 00:08:18.800
you're not accusing anybody of anything right
00:08:18.800 --> 00:08:20.920
there. So you're trying to like, let's be proactive.
00:08:21.139 --> 00:08:23.100
Let's solve this. Let's, I guess really it's
00:08:23.100 --> 00:08:25.579
just being problem solvers versus just accusing
00:08:25.579 --> 00:08:27.620
someone. What are some of those other ones on
00:08:27.620 --> 00:08:31.240
that list? Problem solvers. Yeah, I think that's
00:08:31.240 --> 00:08:34.720
the key. And sometimes I really think that's
00:08:34.720 --> 00:08:36.580
funny that you should use the term problem solvers
00:08:36.580 --> 00:08:39.080
because I feel like in our heart of hearts, sometimes
00:08:39.080 --> 00:08:41.669
we really just want to be right. Well, we don't
00:08:41.669 --> 00:08:43.090
necessarily want to solve the problem. We just
00:08:43.090 --> 00:08:45.850
want to be right. Right. And I remember someone
00:08:45.850 --> 00:08:49.049
said years ago, you know, you can have a relationship
00:08:49.049 --> 00:08:53.429
or you can be right. And I really, really want
00:08:53.429 --> 00:08:56.889
to be right. So but that sometimes flies in the
00:08:56.889 --> 00:08:59.370
face of having a relationship. And so looking
00:08:59.370 --> 00:09:01.370
at, you know, how can we work together to resolve
00:09:01.370 --> 00:09:05.149
this? Or as you say, problem solving. focus instead
00:09:05.149 --> 00:09:06.909
of, you know, I'm going to show them the error
00:09:06.909 --> 00:09:09.009
of their ways. That they're wrong. Yeah. I mean,
00:09:09.090 --> 00:09:10.809
don't get me wrong. We're sometimes like to prove
00:09:10.809 --> 00:09:12.690
that people are wrong, certain people, but you
00:09:12.690 --> 00:09:14.750
know, that's not going to be problem solving
00:09:14.750 --> 00:09:17.169
or definitely proactive. And it's funny because
00:09:17.169 --> 00:09:19.330
you always hear that line like, choose your battles,
00:09:19.629 --> 00:09:22.169
right? So sometimes, and I think of that personally
00:09:22.169 --> 00:09:23.409
and professionally, there's been times where
00:09:23.409 --> 00:09:25.009
it's like, you know what, this might not be the
00:09:25.009 --> 00:09:26.649
one that I'm going to like fall on the sword
00:09:26.649 --> 00:09:30.129
for, but Let's figure out how to have the conversation
00:09:30.129 --> 00:09:32.730
and be productive about it versus causing like
00:09:32.730 --> 00:09:35.009
some major confrontation. Yeah. And if we fight
00:09:35.009 --> 00:09:36.990
every battle, we would just be exhausted. I mean,
00:09:37.169 --> 00:09:40.450
some battles are not worthy of our energy. Right.
00:09:40.669 --> 00:09:43.509
Exactly. Does anything change in that approach?
00:09:43.909 --> 00:09:45.710
And I'm assuming not, but just want to make sure
00:09:45.710 --> 00:09:48.370
when say this is your boss that you kind of have
00:09:48.370 --> 00:09:51.649
to push back on or, you know, we'll go problem
00:09:51.649 --> 00:09:53.450
solving still. But how does that work when you're
00:09:53.450 --> 00:09:56.679
dealing with a superior? Oh, I love that question.
00:09:57.139 --> 00:09:58.639
It reminds me of a woman who asked me one time,
00:09:58.799 --> 00:10:00.440
Sarita, how do you pull rank when you have no
00:10:00.440 --> 00:10:03.659
rank to pull? And I just thought, boy, that's
00:10:03.659 --> 00:10:06.100
just like the best question ever because so often
00:10:06.100 --> 00:10:08.320
we are trying to address things and we really
00:10:08.320 --> 00:10:11.940
have no rank or any authority. And really sometimes
00:10:11.940 --> 00:10:14.019
that's even with our colleagues. And then, of
00:10:14.019 --> 00:10:15.919
course, as you say, more so when we go up the
00:10:15.919 --> 00:10:19.980
chain to a supervisor. And I think, again, the
00:10:19.980 --> 00:10:22.779
question format, if we're saying to the boss,
00:10:22.960 --> 00:10:24.840
we might have some issues about some things happening
00:10:24.840 --> 00:10:26.740
in the department. We would never go to them
00:10:26.740 --> 00:10:29.259
and say, you know, I need to talk to you about
00:10:29.259 --> 00:10:31.440
some things that need to be fixed. That's not
00:10:31.440 --> 00:10:33.720
going to get a good response, but we might instead
00:10:33.720 --> 00:10:36.279
say. Would you be open to hearing some ideas
00:10:36.279 --> 00:10:39.419
I have about some things in the department that
00:10:39.419 --> 00:10:42.120
we can change? So again, would you be open to,
00:10:42.299 --> 00:10:45.320
would you consider, what do you think about?
00:10:45.559 --> 00:10:49.100
So it's the question format that allows us to
00:10:49.100 --> 00:10:51.940
soften it and then of course go up the chain.
00:10:52.360 --> 00:10:54.720
Yeah, I think that's my go -to strategy probably
00:10:54.720 --> 00:10:56.480
for a lot of things. What do you think about,
00:10:56.539 --> 00:10:59.019
would it be possible to, would you consider?
00:10:59.610 --> 00:11:01.289
Those are great. And it's funny because, you
00:11:01.289 --> 00:11:03.190
know, we talk about like seeking to understand,
00:11:03.450 --> 00:11:05.289
which sometimes I think can come across a little
00:11:05.289 --> 00:11:08.309
snarky depending on how you approach that. But
00:11:08.309 --> 00:11:10.429
those are again, they're collaborative, they're
00:11:10.429 --> 00:11:12.269
problem solving, and they seem like you're being
00:11:12.269 --> 00:11:14.750
positive versus sometimes I think seeking to
00:11:14.750 --> 00:11:16.779
understand can be a little. snarky, or maybe
00:11:16.779 --> 00:11:18.980
it's just the way I say it. I don't know. Well,
00:11:18.980 --> 00:11:20.840
you know, it's funny that you, I love that. I
00:11:20.840 --> 00:11:23.179
love the fact that you address the fact that
00:11:23.179 --> 00:11:26.500
it's how we say it. And sometimes when I share
00:11:26.500 --> 00:11:28.840
my phrases, my favorite top 10 phrases, people
00:11:28.840 --> 00:11:31.179
will push back against some of the phrases. And
00:11:31.179 --> 00:11:33.179
one that gets a lot of pushback is a favorite
00:11:33.179 --> 00:11:34.919
phrase of mine, which is I would appreciate,
00:11:35.379 --> 00:11:37.019
you know, I would say to someone, you know, I
00:11:37.019 --> 00:11:38.860
appreciate you giving me a heads up next time.
00:11:39.019 --> 00:11:40.679
Like if somebody's dropped something on you at
00:11:40.679 --> 00:11:42.639
the 11th hour, you know, I appreciate you giving
00:11:42.639 --> 00:11:45.039
me a heads up or maybe a couple of days notice.
00:11:45.399 --> 00:11:48.360
That's to say, I would appreciate is very different
00:11:48.360 --> 00:11:51.139
than, well, I would appreciate. Cause now we've
00:11:51.139 --> 00:11:52.919
got our hand on our hip and we're doing all this
00:11:52.919 --> 00:11:56.159
nonverbal ugliness. So, so it's sometimes that,
00:11:56.159 --> 00:11:58.759
that snarky tone, as you say, or it's even that
00:11:58.759 --> 00:12:01.340
the whole, the body thing, when we get into our
00:12:01.340 --> 00:12:04.860
little attitude, you know, then that, that ruins
00:12:04.860 --> 00:12:07.610
everything. That's a great point. And so you
00:12:07.610 --> 00:12:09.350
bring up the physical piece of this, you know,
00:12:09.429 --> 00:12:10.730
what are some of those things that are going
00:12:10.730 --> 00:12:12.350
to trigger people or what are some of the things
00:12:12.350 --> 00:12:15.289
that we can do to make sure that we're not, you
00:12:15.289 --> 00:12:17.470
know, getting people on the defense. Yeah. And
00:12:17.470 --> 00:12:19.690
you've seen me demonstrate one of them, which
00:12:19.690 --> 00:12:23.149
I was talking about the proverbial finger pointing
00:12:23.149 --> 00:12:25.809
the wagon, the finger like this, but I'm always
00:12:25.809 --> 00:12:28.730
shocked that I see people in conversations actually
00:12:28.730 --> 00:12:31.409
literally. you know, wagging their finger in
00:12:31.409 --> 00:12:34.409
somebody's face. You know, I just thought of
00:12:34.409 --> 00:12:36.389
a story. I don't I don't share this story much.
00:12:36.389 --> 00:12:37.990
But I remember when I worked in the university
00:12:37.990 --> 00:12:40.350
arena, I had a woman who was a colleague. She
00:12:40.350 --> 00:12:42.889
was a department director as I was. But I always
00:12:42.889 --> 00:12:45.070
say she thought she was the boss of me. And so
00:12:45.070 --> 00:12:47.190
she was forever trying to dictate how I should
00:12:47.190 --> 00:12:49.929
run my department. And I remember one day she
00:12:49.929 --> 00:12:54.029
did a little finger waggle. And I said to her,
00:12:54.090 --> 00:12:56.789
you know, I appreciate you not pointing your
00:12:56.789 --> 00:13:02.490
finger. And and she And then the funniest thing
00:13:02.490 --> 00:13:04.610
happened, this is a weirdest thing. The next
00:13:04.610 --> 00:13:10.289
time she talked to me, she goes. It was almost
00:13:10.289 --> 00:13:13.370
like you could see her struggling, like a metamorphosis
00:13:13.370 --> 00:13:15.549
was occurring right before my very eyes as she
00:13:15.549 --> 00:13:18.289
was trying to, because clearly that finger wagging
00:13:18.289 --> 00:13:21.929
had been her MO for many years. And when I called
00:13:21.929 --> 00:13:23.730
her out on it, it's like the next time it was
00:13:23.730 --> 00:13:25.389
like she didn't know what to do with herself.
00:13:27.769 --> 00:13:30.809
But I appreciated the effort. I appreciated the
00:13:30.809 --> 00:13:34.409
fact that she was open to not really putting
00:13:34.409 --> 00:13:36.710
her finger on my face when she talked because
00:13:36.710 --> 00:13:38.509
that's obviously something that will turn people
00:13:38.509 --> 00:13:41.470
off when we do that. And then on the flip side,
00:13:41.610 --> 00:13:43.269
when someone is talking to us and we're doing
00:13:43.269 --> 00:13:45.690
this whole arm, you've heard the closed body
00:13:45.690 --> 00:13:49.909
posture with the arms folded. That's a clear
00:13:49.909 --> 00:13:51.610
signal to people that you're saying, oh, I don't
00:13:51.610 --> 00:13:54.169
want to hear it. So on both sides of the fence,
00:13:54.330 --> 00:13:57.169
I think there's some offenses. uh, that we do
00:13:57.169 --> 00:13:59.409
a non -verbal. Absolutely. And even like that
00:13:59.409 --> 00:14:01.509
sitting back really far in your chair, whether
00:14:01.509 --> 00:14:04.090
you're on a team's meeting or you're in a conference
00:14:04.090 --> 00:14:05.909
room, you know, or turning away from the person.
00:14:06.029 --> 00:14:08.009
I think it's easy to kind of show how you're
00:14:08.009 --> 00:14:09.669
putting up that wall if you don't think the way
00:14:09.669 --> 00:14:11.509
someone is communicating or what they're saying.
00:14:11.730 --> 00:14:13.389
But it's funny that you mentioned the finger
00:14:13.389 --> 00:14:15.190
pointing and I had a boss who did that early
00:14:15.190 --> 00:14:17.429
on in the career and hers wasn't so much in your
00:14:17.429 --> 00:14:19.330
face, but like she'd be in a meeting going like
00:14:19.330 --> 00:14:22.529
this a lot. And to your point, she didn't realize
00:14:22.529 --> 00:14:25.450
what kind of impact that had on her team. So
00:14:26.000 --> 00:14:27.659
somehow, somewhere along the line, somebody was
00:14:27.659 --> 00:14:29.600
like, Kim, you got to stop. Well, she knows so.
00:14:29.759 --> 00:14:31.580
I'll call her out on this. She was my first podcast
00:14:31.580 --> 00:14:34.259
guest. But like, you have to stop doing this.
00:14:34.759 --> 00:14:37.519
And she was like, oh my gosh, I don't mean that.
00:14:37.799 --> 00:14:39.779
So there was a time as, you know, maybe we called
00:14:39.779 --> 00:14:41.620
her out once or twice, but then she would catch
00:14:41.620 --> 00:14:44.740
herself and be like, yeah, exactly. So, you know,
00:14:44.879 --> 00:14:46.620
sometimes it's that awareness of how you're showing
00:14:46.620 --> 00:14:49.440
up. Well, and that's exactly right. In fact,
00:14:49.480 --> 00:14:52.799
going back to the AIR, you know, awareness, impact
00:14:52.799 --> 00:14:55.539
and request, that's a perfect example of the
00:14:55.539 --> 00:14:57.620
A, that the person giving them the benefit of
00:14:57.620 --> 00:14:59.980
the doubt, maybe they didn't realize that. And
00:14:59.980 --> 00:15:02.259
sometimes you have to say, hey, if you realize
00:15:02.259 --> 00:15:03.799
it, when you're in the meeting and you're playing
00:15:03.799 --> 00:15:06.279
like that, sometimes that'll come across as a
00:15:06.279 --> 00:15:08.360
little overbearing. I don't know if you realize
00:15:08.360 --> 00:15:10.759
that coming across that way is probably not your
00:15:10.759 --> 00:15:14.200
intention. But certainly it may be interpreted
00:15:14.200 --> 00:15:16.100
that way. So we're giving them the benefit of
00:15:16.100 --> 00:15:17.919
the doubt that maybe they don't know that this
00:15:17.919 --> 00:15:20.259
little thing or whatever it is. Whatever it is.
00:15:20.940 --> 00:15:22.679
So speaking of intention, I think sometimes,
00:15:22.799 --> 00:15:23.919
and especially women, I'm going to be a little
00:15:23.919 --> 00:15:25.980
stereotypical, try to do things that they think
00:15:25.980 --> 00:15:29.200
are going to sound nicer or soften it. And some
00:15:29.200 --> 00:15:31.779
of them that I think of as like, oh, to be honest
00:15:31.779 --> 00:15:35.200
or no offense, or maybe they'll say something
00:15:35.200 --> 00:15:37.000
and like, oh, I'm just kidding, after they hear
00:15:37.000 --> 00:15:39.769
it come out. What do we do about that, right?
00:15:39.889 --> 00:15:41.529
Like, what if that's one of our little crutches
00:15:41.529 --> 00:15:43.990
that we do to soften things? Is that a good approach?
00:15:44.389 --> 00:15:45.889
And if not, how do we replace that? I love that
00:15:45.889 --> 00:15:49.090
you used the word crutch. It is a crutch because
00:15:49.090 --> 00:15:51.590
we're leaning to that. We're leaning on it as
00:15:51.590 --> 00:15:54.429
a way to maybe make it easier or more comfortable
00:15:54.429 --> 00:15:57.370
for us. Yep. Unfortunately, though, when we qualify,
00:15:57.450 --> 00:15:59.850
those are qualifiers. If we use those qualifiers,
00:16:00.309 --> 00:16:05.340
that tends to rob us of our authority. sometimes
00:16:05.340 --> 00:16:07.700
even makes us come across as more negative. Sure.
00:16:08.000 --> 00:16:10.480
And as women, we do tend to do that. You know,
00:16:10.559 --> 00:16:13.419
well, I don't mean to offend you, but I know
00:16:13.419 --> 00:16:17.019
I'm new here, but I just this may not be important.
00:16:17.360 --> 00:16:20.919
But any time we lead into something with a qualifier,
00:16:21.120 --> 00:16:23.460
it just tends to be, as you say, a crush. But
00:16:23.460 --> 00:16:26.659
then it also is crippling to use that analogy.
00:16:26.720 --> 00:16:30.700
Yeah. In terms of authority. Yeah. And there's
00:16:30.700 --> 00:16:32.320
so much in communication. It's funny. I just
00:16:32.320 --> 00:16:34.559
had this conversation the other day where even
00:16:34.559 --> 00:16:36.039
if we're in a meeting and we think we have a
00:16:36.039 --> 00:16:38.659
good idea, but we put that like, well, I'm not
00:16:38.659 --> 00:16:40.700
sure if this is a good idea or this would be
00:16:40.700 --> 00:16:42.919
dumb. I was thinking, and then you say your idea,
00:16:43.080 --> 00:16:45.279
you just killed your credibility. So there's
00:16:45.279 --> 00:16:47.360
that piece of it too, where we're putting those
00:16:47.360 --> 00:16:49.720
precursors on words when we're going to give
00:16:49.720 --> 00:16:51.480
an idea or when we want to give feedback, it
00:16:51.480 --> 00:16:53.580
just kills the credibility, makes people stop.
00:16:53.759 --> 00:16:56.039
believing in what you're saying. And you know,
00:16:56.059 --> 00:16:57.960
what's interesting too, is the other side of
00:16:57.960 --> 00:17:00.220
that on the end, sometimes we put things on the
00:17:00.220 --> 00:17:02.860
end, like, I think we need to move forward with
00:17:02.860 --> 00:17:05.619
this project, okay? Or I think this will be a
00:17:05.619 --> 00:17:09.579
great idea for our department, you think? And
00:17:09.579 --> 00:17:14.720
so we, again, rob ourselves of our authority
00:17:14.720 --> 00:17:17.859
and kind of push ourselves down as we put those
00:17:17.859 --> 00:17:19.940
on the back end as well, where we're saying,
00:17:20.039 --> 00:17:22.329
well, I'm not really sure. Yeah, that's a great
00:17:22.329 --> 00:17:24.329
point. And I just thinking through my career,
00:17:24.470 --> 00:17:25.750
I just feel like this is something that women
00:17:25.750 --> 00:17:27.910
struggle with so much where it's either it's
00:17:27.910 --> 00:17:30.410
too nice and you're doing the softening or you
00:17:30.410 --> 00:17:32.809
come, you're coming in hot, right? Like all the
00:17:32.809 --> 00:17:34.210
time you're coming in hot and then you get that
00:17:34.210 --> 00:17:36.890
reputation for being the B word or being aggressive
00:17:36.890 --> 00:17:39.210
or whatever it is. And so it's like, how do you,
00:17:39.210 --> 00:17:40.829
how do you balance that? Like, how do you find
00:17:40.829 --> 00:17:43.109
that middle ground where you're being nice? You're
00:17:43.109 --> 00:17:45.029
saying what you mean, but you're saying it in
00:17:45.029 --> 00:17:49.609
a nice way. There's a tiny, tiny adjustment that
00:17:49.609 --> 00:17:52.930
we can make that will change everything. And
00:17:52.930 --> 00:17:54.930
it's the difference between saying, you need
00:17:54.930 --> 00:17:57.769
to be here on time. which comes across as very
00:17:57.769 --> 00:18:00.230
aggressive. And sometimes men get away with that,
00:18:00.250 --> 00:18:02.109
but women definitely not. When you say, you need
00:18:02.109 --> 00:18:04.210
to do this, that's gonna be, like you say, the
00:18:04.210 --> 00:18:06.670
total B word if we come across like that. And
00:18:06.670 --> 00:18:08.930
so flipping that, and I hate to say this, this
00:18:08.930 --> 00:18:11.690
is really like assertiveness 101, but it's like
00:18:11.690 --> 00:18:14.029
flipping that I need you to be here on time versus
00:18:14.029 --> 00:18:16.529
you need to be here on time. I need to be here
00:18:16.529 --> 00:18:20.210
or you always show up late or I need you to not
00:18:20.210 --> 00:18:22.789
be late. So taking the responsibility by saying
00:18:22.789 --> 00:18:25.930
I need or we would prefer that you do this. versus
00:18:25.930 --> 00:18:28.230
you never do this or you always do something
00:18:28.230 --> 00:18:31.109
else. So it's the we and the I wording versus
00:18:31.109 --> 00:18:33.430
the you and again, the blaming finger pointing,
00:18:33.509 --> 00:18:35.930
the proverbial finger pointing wording. I think
00:18:35.930 --> 00:18:38.769
that allows us to say things in a nice way, but
00:18:38.769 --> 00:18:44.559
we're still firm and fair about it. but still
00:18:44.559 --> 00:18:46.900
in a nice way. No, that's such a great point.
00:18:47.000 --> 00:18:49.740
When you use you, it better be like, oh, you're
00:18:49.740 --> 00:18:53.920
awesome or something very positive. You can say
00:18:53.920 --> 00:18:55.259
you're, if you're going to give a compliment,
00:18:55.380 --> 00:18:57.420
you're amazing. You're a great teammate, whatever
00:18:57.420 --> 00:18:59.740
it is, but you say you're and it's not positive.
00:19:00.220 --> 00:19:02.339
It literally just is going to put people back
00:19:02.339 --> 00:19:04.710
like, oh, why is she attacking me? Well, you
00:19:04.710 --> 00:19:07.609
know, it's interesting that you talk about the
00:19:07.609 --> 00:19:09.789
you're awesome. I love that because, yeah, we
00:19:09.789 --> 00:19:12.269
can say that in a positive way. But if we say,
00:19:12.269 --> 00:19:14.970
you know, in a negative way like you're a slacker,
00:19:14.970 --> 00:19:18.250
that's probably not a good thing to say. Yeah.
00:19:18.509 --> 00:19:21.990
Only accuse them of being great. Yes, exactly.
00:19:22.670 --> 00:19:24.450
You know, I have to say, you know, when I talk
00:19:24.450 --> 00:19:26.569
about phrases and I talk about giving people
00:19:26.569 --> 00:19:29.130
the benefit of the doubt and I say, oh, you may
00:19:29.130 --> 00:19:32.450
not be aware or perhaps you didn't realize, you
00:19:32.450 --> 00:19:34.539
know, this is what we need. Sometimes people
00:19:34.539 --> 00:19:36.160
say, well, Serena, I thought you said you can't
00:19:36.160 --> 00:19:40.099
say you. But when it's in a description, perhaps
00:19:40.099 --> 00:19:42.720
you're not aware or maybe you didn't know, that's
00:19:42.720 --> 00:19:45.420
very different than saying you clearly are clueless.
00:19:45.819 --> 00:19:48.200
So it's not a blaming kind of mode. It's just
00:19:48.200 --> 00:19:53.359
a describing a situation. That's a great point.
00:19:53.799 --> 00:19:55.660
That makes total sense. So the word you itself
00:19:55.660 --> 00:19:58.200
is not forbidden. It's just when you use it in
00:19:58.200 --> 00:20:00.599
a blaming mode. Right. And I love the fact that
00:20:00.599 --> 00:20:02.200
you point out that, you know, you're awesome.
00:20:02.700 --> 00:20:04.839
We can see you all day long. Say that all day.
00:20:06.220 --> 00:20:09.259
Okay. So the other half of communication is listening.
00:20:09.779 --> 00:20:12.380
So how do we be better listeners? How do we listen
00:20:12.380 --> 00:20:14.619
to what's said without getting defensive and
00:20:14.619 --> 00:20:16.160
looking for the truth? What are your, what are
00:20:16.160 --> 00:20:18.759
top listening mistakes and what do we do to fix
00:20:18.759 --> 00:20:22.710
them? Yeah. Well, I'm sure that everyone has
00:20:22.710 --> 00:20:26.049
heard the Stephen Covey wisdom about listening
00:20:26.049 --> 00:20:30.470
to understand. And a lot of times we just listen
00:20:30.470 --> 00:20:33.670
to wait to respond. And obviously we don't want
00:20:33.670 --> 00:20:36.029
to do that. But I think the best advice I've
00:20:36.029 --> 00:20:37.930
ever received, one of my first mentors, I was
00:20:37.930 --> 00:20:39.769
a grad student many years ago, and one of my
00:20:39.769 --> 00:20:42.049
first mentors said, you know, Serita, when you
00:20:42.049 --> 00:20:45.089
get some negative things, you know, ask for more.
00:20:45.349 --> 00:20:47.529
And I say that because we can listen all day
00:20:47.529 --> 00:20:49.470
long when it's positive, but the minute someone
00:20:49.470 --> 00:20:51.410
says something we don't want to hear, suddenly
00:20:51.410 --> 00:20:53.390
our listening skills go out the window and we're
00:20:53.390 --> 00:20:55.970
just thinking, how can I defend myself here?
00:20:56.630 --> 00:20:58.230
But she said, you know, when you get some negative
00:20:58.230 --> 00:21:01.730
feedback, ask for more. And I thought that was
00:21:01.730 --> 00:21:05.170
great feedback because sometimes we'll hear something,
00:21:05.390 --> 00:21:06.950
especially if we're in a leadership role and
00:21:06.950 --> 00:21:09.470
we hear something from an employee or staff member
00:21:09.470 --> 00:21:12.170
who, or even a customer who may say, well, I
00:21:12.170 --> 00:21:14.390
don't like this and they're complaining. Our
00:21:14.390 --> 00:21:18.269
first instinct is to explain and defend. And
00:21:18.269 --> 00:21:20.329
instead of doing that, just saying, you know,
00:21:20.369 --> 00:21:23.450
tell me more, or can you elaborate, or can you
00:21:23.450 --> 00:21:26.190
give me some examples? And that's a great way
00:21:26.190 --> 00:21:29.730
to listen even in the face of some negative feedback.
00:21:29.789 --> 00:21:31.730
Because I think that's when listening is hard,
00:21:32.150 --> 00:21:34.470
when someone is sharing something that we don't
00:21:34.470 --> 00:21:36.049
like here. Totally. This is probably something
00:21:36.049 --> 00:21:37.410
that I've had to work on through the years. I'm
00:21:37.410 --> 00:21:40.349
not claiming I'm amazing at it, but it's so easy
00:21:40.349 --> 00:21:42.359
if someone's giving you feedback. maybe you don't
00:21:42.359 --> 00:21:43.500
agree with, or maybe you're not even listening.
00:21:43.660 --> 00:21:45.559
You don't want to be curious. You just want to
00:21:45.559 --> 00:21:47.420
defend, right? So I could think of countless
00:21:47.420 --> 00:21:49.640
times where I went in defense mode and I probably
00:21:49.640 --> 00:21:51.940
escalated it and made it worse because I got
00:21:51.940 --> 00:21:54.160
defensive and then they kind of, nobody's listening,
00:21:54.319 --> 00:21:56.799
everyone's talking and it's just not productive.
00:21:57.339 --> 00:21:59.559
So it's like being curious then kind of opens
00:21:59.559 --> 00:22:01.799
that and gets you further into the conversation.
00:22:01.819 --> 00:22:03.420
Exactly. I love that, being curious. That's a
00:22:03.420 --> 00:22:05.759
great way to put it, being curious. Yeah, because
00:22:05.759 --> 00:22:07.640
it's real easy to get defensive, at least for
00:22:07.640 --> 00:22:11.630
me. So if I'm getting feedback, right, that I
00:22:11.630 --> 00:22:13.289
don't agree with, what are some of those, how
00:22:13.289 --> 00:22:15.789
do I ask questions? How do I be curious without
00:22:15.789 --> 00:22:17.970
also sounding like, cause again, I got a balance
00:22:17.970 --> 00:22:19.809
being snarky. You can tell there's a theme here
00:22:19.809 --> 00:22:23.190
where that can happen. So how do I, how do I
00:22:23.190 --> 00:22:27.289
ask you for further info? Yeah. So my favorite
00:22:27.289 --> 00:22:29.589
phrase, well, my favorite go -to phrase is how
00:22:29.589 --> 00:22:32.069
do you mean, you know, when someone will say
00:22:32.069 --> 00:22:35.849
something. So for example, I love telling the
00:22:35.849 --> 00:22:37.789
story about how I went to a professional development
00:22:37.789 --> 00:22:40.569
seminar when I worked at the university for supervisors.
00:22:40.650 --> 00:22:42.369
And they said, you know, go back and ask your
00:22:42.369 --> 00:22:44.289
employees in your one -on -one meetings for their
00:22:44.289 --> 00:22:46.630
input. I thought, that sounds like a great idea.
00:22:47.069 --> 00:22:49.029
So I go back and in my first one -on -one meeting,
00:22:49.210 --> 00:22:50.809
I said, well, what do you think we can do to
00:22:50.809 --> 00:22:53.250
improve the department? And he said, you can
00:22:53.250 --> 00:22:56.410
be a better supervisor. And I literally was ready
00:22:56.410 --> 00:22:59.329
to defend myself. And instead I said, how do
00:22:59.329 --> 00:23:02.529
you mean? and he gave me some great feedback.
00:23:02.710 --> 00:23:06.710
I do send, tell me more, can you elaborate? Can
00:23:06.710 --> 00:23:09.549
you be more specific? Can you give me some examples?
00:23:09.990 --> 00:23:12.289
But you know what's gonna happen? The tone and
00:23:12.289 --> 00:23:15.170
how we say it in our facial expression is gonna
00:23:15.170 --> 00:23:18.029
be a make or break because we can say, well,
00:23:18.549 --> 00:23:22.809
can you elaborate? We're really challenging them
00:23:22.809 --> 00:23:24.710
and really we don't want it to come off as a
00:23:24.710 --> 00:23:26.769
challenge, but more as you say, a curiosity.
00:23:27.160 --> 00:23:29.180
Right. Yeah. Cause that, give me some examples
00:23:29.180 --> 00:23:31.599
that can come across real hot for sure. Give
00:23:31.599 --> 00:23:34.779
me some examples. When did I suck? Like, give
00:23:34.779 --> 00:23:37.920
me some examples. How do you mean? I like that.
00:23:37.920 --> 00:23:39.140
I have not used that, but I'm going to put that
00:23:39.140 --> 00:23:40.960
on my list. That's a good, I feel like I can
00:23:40.960 --> 00:23:43.160
use that with my teenage daughters too. Right?
00:23:43.240 --> 00:23:45.680
Like they're good with some kind of quick comeback.
00:23:46.220 --> 00:23:48.779
My daughter's grown now, but when she was a teenager,
00:23:49.240 --> 00:23:52.680
her favorite thing was whatever. And I would
00:23:52.680 --> 00:23:55.779
call her out. I would say, um, you know, you
00:23:55.779 --> 00:23:59.089
say whatever. But what does that mean? Or say
00:23:59.089 --> 00:24:00.490
whatever, but I'm not sure what do you mean by
00:24:00.490 --> 00:24:03.109
that? Like in other words, it forced her to have
00:24:03.109 --> 00:24:06.529
to explain in a different way and not just get
00:24:06.529 --> 00:24:09.430
away with saying whatever. And now I could have
00:24:09.430 --> 00:24:11.410
guessed 10 different things I was probably that
00:24:11.410 --> 00:24:14.789
she meant, but to call her out on it forced her
00:24:14.789 --> 00:24:17.480
to say it in a different way rather than. getting
00:24:17.480 --> 00:24:19.880
away with being snarky. Sure. That's a great
00:24:19.880 --> 00:24:21.779
left lesson because that can become a bad habit
00:24:21.779 --> 00:24:24.980
of just shutting down the conversation and moving
00:24:24.980 --> 00:24:27.240
on versus like, okay, let's push them to engage
00:24:27.240 --> 00:24:29.099
and maybe they're, maybe they're right. Like
00:24:29.099 --> 00:24:32.180
maybe they have a good point. So make them communicate
00:24:32.180 --> 00:24:33.940
it and explain it. I love that. That's a good
00:24:33.940 --> 00:24:37.099
challenge. I just get the like eye roll and the,
00:24:37.099 --> 00:24:41.170
you know, turn away. Mm -hmm. You know, I always
00:24:41.170 --> 00:24:43.650
talk about a phrase I affectionately call the
00:24:43.650 --> 00:24:46.109
twins, and it's a two -part phrase. It's, I noticed
00:24:46.109 --> 00:24:49.369
and I'm wondering. And I feel like that's a great
00:24:49.369 --> 00:24:51.730
phrase for calling people out. You know, I noticed
00:24:51.730 --> 00:24:53.690
you rolled your eyes, and I'm wondering what's
00:24:53.690 --> 00:24:57.849
going on. Or I noticed you went, and I'm wondering...
00:24:57.500 --> 00:25:00.819
what that means. And I've used that in meetings
00:25:00.819 --> 00:25:03.900
and someone kind of has a negative response or
00:25:03.900 --> 00:25:06.799
an attitude about something that's been said
00:25:06.799 --> 00:25:08.599
in the meeting. I might say, you know, I noticed
00:25:08.599 --> 00:25:11.200
that you sighed when we mentioned that project.
00:25:11.279 --> 00:25:13.680
I'm wondering what's going on. You're not accusing
00:25:13.680 --> 00:25:15.140
them. So there's no reason to get defensive.
00:25:15.480 --> 00:25:17.519
And maybe they will a little bit if they've totally
00:25:17.519 --> 00:25:19.000
messed something up or forgot to do something,
00:25:19.059 --> 00:25:21.299
but you're just kind of keeping it open and trying
00:25:21.299 --> 00:25:23.630
to understand. Oh, that's so good. Uh, let's
00:25:23.630 --> 00:25:26.170
talk a little bit about the high tech times.
00:25:26.250 --> 00:25:28.910
This was in one of your books. So how do we handle
00:25:28.910 --> 00:25:31.730
communication when it comes to emails or Slack
00:25:31.730 --> 00:25:34.190
or teams and, and what to do, especially emails,
00:25:34.190 --> 00:25:36.450
right? Because that can be very challenging to
00:25:36.450 --> 00:25:38.089
communicate sometimes. So what's your approach
00:25:38.089 --> 00:25:40.589
for that? Okay. You're, you're setting me up
00:25:40.589 --> 00:25:43.309
Betsy for doing a little ditty that I love to
00:25:43.309 --> 00:25:46.630
do, uh, which I think is going to summarize my
00:25:46.630 --> 00:25:50.589
whole two cents worth. on high tech, but here
00:25:50.589 --> 00:25:54.049
we go. L -O -L -T -M -I -O -N -G, I can't understand
00:25:54.049 --> 00:25:56.430
what you're saying to me. The magic word is still
00:25:56.430 --> 00:26:00.109
thank you and please, even if you text or email
00:26:00.109 --> 00:26:04.809
with ease. Bold and all caps are email attitude,
00:26:05.130 --> 00:26:07.589
and texting while we're talking is just rude.
00:26:07.890 --> 00:26:10.029
You can't say something nice, what do you say?
00:26:10.410 --> 00:26:12.990
Whatever it is, don't post it on Facebook today.
00:26:13.869 --> 00:26:17.990
That's my whole two cents worth in 30 seconds.
00:26:18.779 --> 00:26:21.720
I love that. That's so good. Okay. Well, I think
00:26:21.720 --> 00:26:23.779
that answered all the questions. Yeah, I think
00:26:23.779 --> 00:26:26.980
that answers all the questions in the shortest
00:26:26.980 --> 00:26:29.960
possible time. But seriously though, I do laugh
00:26:29.960 --> 00:26:33.440
because I have colleagues who will say, yeah,
00:26:33.440 --> 00:26:36.140
I had a conversation with some people that I
00:26:36.140 --> 00:26:37.779
was going to be meeting with, or some people
00:26:37.779 --> 00:26:39.779
I was going to be speaking to. And then I get
00:26:39.779 --> 00:26:42.019
there on site and they go, oh, you're very warm
00:26:42.019 --> 00:26:44.400
and friendly, but you're very nice, or you're
00:26:44.400 --> 00:26:47.400
actually pleasant. What in the world were they
00:26:47.400 --> 00:26:50.539
thinking about me when we were emailing? Because
00:26:50.539 --> 00:26:53.119
the warm and fuzziness gets lost in the emails.
00:26:53.599 --> 00:26:56.039
And so that's where I always say please and thank
00:26:56.039 --> 00:26:58.359
you. Because if you say to someone, hey, please
00:26:58.359 --> 00:26:59.859
let me know if you're going to need anything
00:26:59.859 --> 00:27:02.579
else, or thank you so much for your time, I always
00:27:02.579 --> 00:27:06.089
say we should do a kindness check. in our emails
00:27:06.089 --> 00:27:08.430
and a kindness check is looking to see is there
00:27:08.430 --> 00:27:11.789
a please or a thank you somewhere in the email
00:27:11.789 --> 00:27:14.009
because it's a great way to soften it and make
00:27:14.009 --> 00:27:18.170
it more approachable. So not so cold and sterile.
00:27:18.630 --> 00:27:20.410
Do you ever think it's appropriate to have a
00:27:20.410 --> 00:27:24.079
tough conversation via email? I personally don't
00:27:24.079 --> 00:27:26.740
prefer that. And of course, now we're all working
00:27:26.740 --> 00:27:29.859
remotely and people are not always in the same
00:27:29.859 --> 00:27:32.640
office. But I always feel like at least a phone
00:27:32.640 --> 00:27:36.279
conversation and maybe using the email to set
00:27:36.279 --> 00:27:38.700
it up and say, hey, I have some things I'd love
00:27:38.700 --> 00:27:40.940
to chat with you about and let's schedule a time.
00:27:41.579 --> 00:27:44.420
This kind of format via Zoom, now we have this
00:27:44.420 --> 00:27:47.720
option. In earlier years, a phone call was always
00:27:47.720 --> 00:27:51.460
my recommendation, but now we can even do this.
00:27:51.720 --> 00:27:54.960
But I think it's good to see the nuances. And
00:27:54.960 --> 00:27:57.400
in a regular email, that's totally missed. Even
00:27:57.400 --> 00:27:59.940
the please and thank you will not save you as
00:27:59.940 --> 00:28:02.859
far as a different conversation. Agreed. And
00:28:02.859 --> 00:28:04.680
it's funny, too, because you're right, you compare
00:28:04.680 --> 00:28:06.940
email to the phone. And yeah, if it's anything
00:28:06.940 --> 00:28:09.380
other than informational or something that's
00:28:09.380 --> 00:28:11.140
friendly, then probably shouldn't be email. But
00:28:11.140 --> 00:28:12.819
then I even think about when I've had a difficult
00:28:12.819 --> 00:28:16.299
conversation, phone versus. teams or something
00:28:16.299 --> 00:28:19.000
with video, it's real easy to hide behind a phone.
00:28:19.059 --> 00:28:21.299
I mean, it's not easy, it's easier. But then
00:28:21.299 --> 00:28:23.539
when you have to see someone, I think there's
00:28:23.539 --> 00:28:25.420
a lot of benefit to that because then they can
00:28:25.420 --> 00:28:28.119
see your impressions, they can see your face,
00:28:28.220 --> 00:28:29.960
you can see theirs, you can see how they're reacting.
00:28:31.119 --> 00:28:34.019
can help. Some people get really uncomfortable
00:28:34.019 --> 00:28:35.700
with that, and I understand that. But I think
00:28:35.700 --> 00:28:37.700
that's kind of that challenge of if it's really
00:28:37.700 --> 00:28:39.700
difficult, then you probably should be looking
00:28:39.700 --> 00:28:41.720
them in the eye as much as you can. Exactly.
00:28:42.240 --> 00:28:44.200
And you know, some people will argue and say,
00:28:44.339 --> 00:28:46.740
well, you know, I like email because then I can
00:28:46.740 --> 00:28:49.720
document everything. But now I'm going to have
00:28:49.720 --> 00:28:52.500
to hark back to the dark ages before the Internet.
00:28:52.900 --> 00:28:56.759
I mean, I remember sending memos when I was I
00:28:56.759 --> 00:28:58.880
was a dean of students for a short time in my
00:28:58.880 --> 00:29:01.339
other life, one of my many jobs. my final job
00:29:01.339 --> 00:29:03.319
before I left higher ed. And as a dean of students,
00:29:03.539 --> 00:29:05.599
I often had to go to discipline cases, people
00:29:05.599 --> 00:29:07.880
who had done things that were not against the
00:29:07.880 --> 00:29:11.740
rules. And that was one of those things where,
00:29:11.740 --> 00:29:13.700
you know, we'd have the conversation, but I was
00:29:13.700 --> 00:29:16.680
forever sending, following up our memo, following
00:29:16.680 --> 00:29:19.180
up our conversation. And I think email can be
00:29:19.180 --> 00:29:21.160
used that way. You know, we can have a Teams
00:29:21.160 --> 00:29:23.779
meeting or you have something like this where
00:29:23.779 --> 00:29:26.500
you're face to face, but then sending the email
00:29:26.500 --> 00:29:28.680
to say, you know, just to follow up, here's the
00:29:28.680 --> 00:29:31.200
things that we agreed upon and use the email
00:29:31.200 --> 00:29:34.519
as the old school memo just to follow up our
00:29:34.519 --> 00:29:37.730
conversation format. No, I'm a big fan of that.
00:29:37.829 --> 00:29:40.069
I've done that many times because to your point,
00:29:40.230 --> 00:29:43.750
it doesn't have to be recapping every piece of
00:29:43.750 --> 00:29:45.430
the conversation you had, but it's like that
00:29:45.430 --> 00:29:47.450
this is what we agreed upon. This is the next
00:29:47.450 --> 00:29:49.589
steps because sometimes you have a great conversation
00:29:49.589 --> 00:29:51.569
and maybe it was productive and then you walk
00:29:51.569 --> 00:29:53.710
away and you're both not on the same page. So
00:29:53.710 --> 00:29:55.630
just sort of documenting like this is what we
00:29:55.630 --> 00:29:56.970
agreed to. This is what you're going to do. So
00:29:56.970 --> 00:29:59.170
I'm going to do, here's the timeline. Then there
00:29:59.170 --> 00:30:02.109
helps to eliminate the miscommunication. So I'm
00:30:02.109 --> 00:30:04.250
a big fan of yes, have the conversation in person
00:30:04.250 --> 00:30:07.859
and it doesn't have to be an HR style, documented
00:30:07.859 --> 00:30:10.400
email, but at least ensuring that you're on the
00:30:10.400 --> 00:30:12.539
same page when you walk away. And then it is.
00:30:12.720 --> 00:30:16.740
Yes, yes, exactly. And I think even in my the
00:30:16.740 --> 00:30:19.799
last 20 some years or so as a speaker, I'm in
00:30:19.799 --> 00:30:22.059
a lot of conversations with people who are in
00:30:22.059 --> 00:30:25.019
different geographic location. And I find myself
00:30:25.019 --> 00:30:27.579
using email, even when it's not a difficult conversation.
00:30:27.900 --> 00:30:29.819
conversation saying, you know, as we agreed,
00:30:29.819 --> 00:30:32.259
you know, we'll meet up here, you know, at this
00:30:32.259 --> 00:30:34.619
point, we'll go do the book signing or we'll
00:30:34.619 --> 00:30:37.599
go here. And so I'm just confirming the details
00:30:37.599 --> 00:30:39.539
just to make sure that there's no confusion,
00:30:39.619 --> 00:30:42.359
even when it's not a difficult. Absolutely. Now
00:30:42.359 --> 00:30:45.079
that's huge. I need to see things in writing.
00:30:45.500 --> 00:30:47.559
So give me the stuff in writing because I might
00:30:47.559 --> 00:30:50.640
just based out on the conversation part. So exactly.
00:30:51.680 --> 00:30:53.880
Memory laps if I don't have it written down somewhere.
00:30:54.279 --> 00:30:56.460
Absolutely. I need to write down everything in
00:30:56.460 --> 00:30:58.950
my handwriting. I'm reminded earlier today that
00:30:58.950 --> 00:31:01.069
it's atrocious. So I need somebody to type it
00:31:01.069 --> 00:31:03.549
or I need to type it. So we're on the same page
00:31:03.549 --> 00:31:05.750
and it's legible. Well, this is awesome. And
00:31:05.750 --> 00:31:07.789
we can probably talk about this all day. So any
00:31:07.789 --> 00:31:10.990
final takeaways for our listeners to be able
00:31:10.990 --> 00:31:12.789
to deliver those tough messages and have the
00:31:12.789 --> 00:31:14.630
uncomfortable conversations, but how do you be
00:31:14.630 --> 00:31:17.769
nice and mean what you say? Yeah, I think I would
00:31:17.769 --> 00:31:21.230
just close with what we started out with, which
00:31:21.230 --> 00:31:24.150
is the motto of say what you mean, mean what
00:31:24.150 --> 00:31:26.819
you say, but it doesn't have to be mean. that
00:31:26.819 --> 00:31:29.240
there is a lot of, I think a lot of latitude
00:31:29.240 --> 00:31:33.700
in between saying nothing and being ugly. So
00:31:33.700 --> 00:31:36.599
just remembering that we can still say things
00:31:36.599 --> 00:31:39.819
and do that in a positive way. That's great.
00:31:39.900 --> 00:31:41.900
And I love your 10 power phrases. We'll definitely
00:31:41.900 --> 00:31:44.119
share that when this episode goes out. Because
00:31:44.119 --> 00:31:45.920
it's nice to see that and kind of just look at
00:31:45.920 --> 00:31:47.220
it every once in a while and be like, oh, hey,
00:31:47.319 --> 00:31:49.420
I'm struggling. What do I need to do here? So
00:31:49.420 --> 00:31:51.680
that's awesome. So Sarita, if people want to
00:31:51.680 --> 00:31:54.259
follow you, learn more about you, find your books,
00:31:54.400 --> 00:31:56.279
where can they connect with you? Yeah. Well,
00:31:56.279 --> 00:32:00.160
Amazon is the best bet. And I'm excited because
00:32:00.160 --> 00:32:02.839
I've had a chance to narrate both my books. And
00:32:02.839 --> 00:32:05.759
they're both on Audible. So it's paperback, Kindle,
00:32:05.759 --> 00:32:08.910
and Audible. So whatever format you prefer. It's
00:32:08.910 --> 00:32:11.589
all three of those. And then of course, seretamaven
00:32:11.589 --> 00:32:15.509
.com is my website. And you can certainly connect
00:32:15.509 --> 00:32:16.990
with me there. And one of the things I should
00:32:16.990 --> 00:32:19.069
also mention is on the homepage of my website,
00:32:19.490 --> 00:32:21.609
you can sign up to get my monthly, what do you
00:32:21.609 --> 00:32:24.490
say? Communique. And so once a month I send out
00:32:24.490 --> 00:32:27.200
a communication tip. And that's a great way to
00:32:27.200 --> 00:32:29.099
stay connected as well. And a great way to be
00:32:29.099 --> 00:32:30.819
reminded of how to be a better communicator.
00:32:30.859 --> 00:32:33.140
I will be signing up for that today, for sure.
00:32:33.180 --> 00:32:35.640
That's amazing. Well, thank you so much for being
00:32:35.640 --> 00:32:38.059
here. This has been super helpful. And thanks
00:32:38.059 --> 00:32:39.700
for getting on and lifting with us. Thank you
00:32:39.700 --> 00:32:42.059
to Sarita for sharing her expertise with us.
00:32:42.180 --> 00:32:44.259
Whether it's communicating in the office or in
00:32:44.259 --> 00:32:46.180
your home, it's important to take a step back
00:32:46.180 --> 00:32:49.420
and evaluate how we are speaking. If your messages
00:32:49.420 --> 00:32:51.619
don't seem to be received by the way you're intending,
00:32:51.839 --> 00:32:54.180
then it's worth a deeper dive into your style,
00:32:54.420 --> 00:32:57.779
your words, your choices and your delivery. If
00:32:57.779 --> 00:32:59.440
this helped, share it with a woman leader who's
00:32:59.440 --> 00:33:01.880
navigating a hard conversation today. Subscribe,
00:33:02.099 --> 00:33:04.420
leave a quick review, and grab more resources
00:33:04.420 --> 00:33:08.059
at LoudAndLifted .com. Until next time, stay
00:33:08.059 --> 00:33:10.819
loud, in a nice way, and keep lifting.
International Speaker, Communication Expert & Author
Sarita Maybin is a dynamic and seasoned speaker, known for empowering audiences with the skills to transform uncomfortable conversations into constructive communication. With a career spanning over two decades as an international speaker and communication expert, Sarita has shared her insights in all 50 states, 10 countries (including Iceland), and on the prestigious TEDx stage. Sarita blends real stories, practical solutions, and a relatable presence that engages her audience and inspires positive action. Sarita is a former university dean of students and has literally written the book on how to respond to the question: “If You Can’t Say Something Nice, What DO You Say?” She continues the conversation in her latest book "Say What You Mean in a Nice Way."